Legal

Privacy Notice

AiD Hires is committed to protecting your privacy. This Privacy Notice explains what personal data we collect, how we use it, with whom we share it, and the rights you have over your information.

Who We Are

AiD Hires operates a hiring platform that helps employers evaluate candidates through AI-powered screening and Skilled Interviewer services. We act as a data controller for information about account holders and, where applicable, as a processor for candidate data submitted by our employer customers.

Data We Collect

  • Account data: name, email, password, role, and organizational affiliation.
  • Candidate data: resume content, interview responses, audio recordings (where permitted), and assessment results.
  • Usage data: how you interact with our platform, device and browser metadata, and log information.
  • Communications: support requests, surveys, and feedback you send us.

How We Use Your Data

  • To provide, secure, and improve our services.
  • To match candidates with relevant roles and deliver structured evaluations to employers.
  • To comply with legal, regulatory, and contractual obligations.
  • To communicate important updates, and — where permitted — relevant product information.

Legal Bases

We process personal data based on contractual necessity, legitimate interest, legal obligation, or consent, depending on the context. Where we rely on consent, you can withdraw it at any time.

Sharing

We share personal data only with vetted service providers (hosting, analytics, payment processing, communications) and with your employer when you apply to their roles. We do not sell personal data.

International Transfers

Where personal data is transferred across borders, we rely on appropriate safeguards such as Standard Contractual Clauses and supplementary technical measures.

Your Rights

Depending on your location, you may have rights to access, correct, delete, restrict, or port your data, and to object to certain processing. To exercise these rights, contact privacy@aidhires.com.

Retention

We retain personal data only as long as needed to provide our services, comply with legal obligations, resolve disputes, and enforce our agreements.

Contact

For privacy questions, requests, or complaints, email privacy@aidhires.com. You also have the right to lodge a complaint with your local supervisory authority.